RICHARD informs participants about the 5 live round table sessions on Thursday 19th May am at Digital construction week /r/ 3718963/D55D50E90 82663F34ABF681B77D404BA.

Each of the 5 working groups are included. 1 asset type (fire doors) will be taken, look at the work already done at fire safety round tables, each working group will look through the mitigation of risks. As an Operations group, what other information might you need that you haven’t got there? Compartmentalisation of each unit will also be looked at, there are 3 or 4 other asset types that come along with that. ALEX and PAUL confirm they will be attending.

RICHARD wants to organise an interim pre-meeting between now and then to prepare for the round table. Invitations will be sent out.

ALEX OLDMAN talks about 4 working groups. He shows the BIM4HOUSING Teams page, a working document about the challenges of RetroBIM. He’s changed the name of retroBIM to Augmented Asset Management. It’s about the capture of digital information that relates to pre-existing buildings. ALEX wants the group to be able to provide a document that can be shared across relevant industries to help people understand what are the issues and how to go about collecting digital data to build digital models on these buildings. Why is it being done? How is it being done? Also, maybe a ‘lessons learned’ section.

ALEX asks group members to get involved in editing the document. He encourages people to get involved in the retrobim group and also for others to take responsibilities. MAXINE BEADLE from WILLMOTT DIXON says she will get involved.

BEX GIBSON states that her company has opened a department to monitor the quality of information. KELLY LEE, in her company, is working on how they can keep their data updated within their current system (though they’ll soon be migrating to new systems in the future...golden thread requirements must be met now).

NICK ISHERWOOD from Accent Housing will hold an initial meeting about BIM next week. He’ll take a companywide approach: MAXINE, BEX and KELLY will help him with this.

PAUL WHITE offers help for people putting together asset lists and if they want help with surveys – fire doors/ventilation/smoke control. He’s around to help on the practical side rather than BIM in particular.

ALEX shows some documents with specific guidance on some asset types. He talks about the website which includes a Black Box reporting system which allows people to share lessons learned from an incident in an anonymous way. PAUL WHITE says that very much relates to his role in the group, to help with technical issues that some may struggle to understand.

ALEX gives an update on the other working groups. There’s no significant progress in the other three groups. One was to look at name tagging and file naming conventions issues.

RICHARD WHITTAKER offers the information he has about BIM and the golden thread.

ALEX returns to the subject of working group B: name tagging and conventions. MAXINE BEADLE is happy to be a part of the working group (but not to lead one volunteers to lead). RICHARD FREER suggest that, because naming conventions effect everyone right across the board, perhaps instead of forming a group from within Alex’s group it may be wise to make it a work stream with MAXINE and BEX and the other two members needed can be recruited from the other groups.

BEX GIBSON thinks it would be a good idea for this working group to collaborate re name tagging and conventions with the HAs working group. RICHARD FREER agrees.


ALEX says that MAXINE and BEX will be in touch regarding this.

ALEX then moves onto notes for organisational change for BIM. RICHARD interrupts to say a work stream is being developed focusing on change management, which would cover this topic. If there’s a couple of people in Alex’s group that want to get involved with that it would be great.

BIM USE CASES is the next topic ALEX talks about. He’s interested in what sort of questions people are asking of their BIM data sets e.g. topography, planning, servicing and maintenance operations, demonstrating compliance for the new building safety regulations...but how does that actually break down in practice?

FLEUR BOWEN is uncertain as to what the information will be used for in an operational management context: ‘if it’s fully noncombustible what is the risk of us NOT having that data on an ongoing basis and making sure we’re gaining value from it?’.

KELLY LEE says what needs to be understood is what impacts what? What are the costings and the future costings? She gives an example of an older building that’s front has been pebble-dashed and overlaid the windows, therefore if the windows are replaced the external wall will be broken. This will double or triple the cost.

ALEX says the ‘business case for building these digital models is if we can go in and look at the performance now, understand what the building performance is, make investment in it, you are actually then able to demonstrate the return on investment in terms of the improvement in the building performance’. This is particularly relevant in light of the rising fuel costs and its impact on occupants’ bills.

BEX GIBSON (via chat) says her company is developing a sort of gateway contractor control system where no works can be undertaken in HRRBs until the Building Safety team approve and perhaps see efficiencies. Related to this, ALEX asks at what point does data need to reflect the real building and levels of trust?

"PAUL WHITE (via chat) asks if the model could record PEEPS (personal evacuation plans)? personal-emergency-evacuation plans peeps for building owners consultation and government update

ALEX says it could. BEX (via chat) says the problem is there’s a GDPR issue. ALEX agrees. RICHARD FREER says that, in a safety context, there are ways to deal with the GDPR issue. BEX (via chat) says that she will be incorporating PEEPS into her consideration of these digital models. FLEUR is waiting for the change in guidance coming soon. "

RICHARD WHITAKER has 16 sites utilising BIM (management, not modelling). He shows on screen and offers to share his BIM execution plan. He talks about dealing with a major fire in an apartment building and how important the golden thread, a single digital data source, is in order to respond to such an incident effectively. Richard said there were too many sections of information to be comprehended ‘whilst the tower block was burning down’ and also a dilemma of which format to choose to access information (word/excel/PowerPoint). GEORGE agrees that looking at all these different schedules is complicated and the likelihood of all the information across different sources being coherent is very low. GEORGE says that he’s working on a virtual folder structure. RICHARD wants ‘live’ documents, not PDFs.

Regarding PEEPS, NICK ISHERWOOD says that the National Fire Chief Council are working on a standard template which he will circulate amongst the group. GEORGE says they may be able to align this work with what’s been going on in the round tables and risk-based asset management (example: spread of smoke and how to mitigate risk). FLEUR BOWEN says there are disability codes that anonymise the information. GEORGE asks if PEEPS would be useful if a particular asset has not been operational for a week or so, is there value in realising which people may be vulnerable during that period so the building safety manager can alert that. ALEX is already doing using it this way. GEORGE says that identifying the relationship between assets can be done easily through the right data’s a proper digital twin.

Continuing with the subject of PEEPS, NICK ISHERWOOD says that (maybe) it’s going to be diluted down and what’s more important is the information sharing during an incident with the fire service EI...(emergency information sharing).

CHRISTINE MILLING clarifies the definition of a system as a group of components and you need to make sure what components you are including in a particular system and to see where failure of a particular component may have an impact.

GEORGE talks about the Template on the Bim4housing website, created within the GTI group, for all the documentation relating to the safety case. It’s available for everyone to access within the black box site/publications.

The next meeting will be on 22nd June.


ALEX will share a list of people who may be interested in getting involved in that work stream.