{"id":247,"date":"2024-04-02T13:52:41","date_gmt":"2024-04-02T13:52:41","guid":{"rendered":"https:\/\/bim4housing.com\/advisory\/?page_id=247"},"modified":"2024-04-02T14:32:21","modified_gmt":"2024-04-02T14:32:21","slug":"bim4housing-advisory-working-group-meeting-20-03-2024","status":"publish","type":"page","link":"https:\/\/bim4housing.com\/advisory\/bim4housing-advisory-working-group-meeting-20-03-2024\/","title":{"rendered":"BIM4HOUSING ADVISORY WORKING GROUP MEETING 20-03-2024"},"content":{"rendered":"
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BIM4HOUSING ADVISORY WORKING GROUP MEETING 20-03-2024<\/strong><\/h2>\n

GEORGE For people that haven\u2019t been on these calls before, we record the meeting and also it\u2019s transcribed so we end up with a narrative as well. We've been doing that for the last 2 or 3 years, so we\u2019ve got a couple of hundred recordings on different topics and we\u2019re now looking to see how we can make those available. They\u2019re all available on the BIM4Housing website.<\/p>\n

GARETH SELWAY I\u2019m based down in South Wales, I\u2019ve got a company FireRite UK Ltd, I\u2019m the ? 1min 03secs for Wales so I do the apprenticeships. We deliver them through a training academy and I sit on the FSA committee.<\/p>\n

GEORGE One of the things we\u2019ve been looking at is how we can support, the Advisory group is there to support the activities that are carried out in development, design, construction, manufacturing and operations. They may be project managers or cost managers and things like that, but what we\u2019re seeing increasingly is fire engineers, people like yourselves with expertise in that sort of area. But also things like building control. We\u2019ve got quite a number of building control professionals now involved in BIM4Housing and what we\u2019re trying to do is find the best way that we can bring that expertise together and make it available to the rest of the BIM4Housing groups. I\u2019m wondering, Sasha you're from Ventro?<\/p>\n

SASHA ROBERTS Yes, you sent me over the BIM4Housing link when we met back in November, so I\u2019ve been trying to come on them when you guys have them and if and when there is anything we can do to support or if there is any insights we can potentially use as well to support the industry.<\/p>\n

GEORGE We had a meeting this morning with the team that are pulling together a Miro board of activities setting out what the requirements are under the new legislation. We\u2019ve been working through that and Jarek, who\u2019s managing that, has offered to come in on this meeting for 10 minutes and show us where we\u2019re at with that.<\/p>\n

RICHARD Jarek will be coming in to run you through the Miro board. It\u2019s got a lot of input from Das, he\u2019s an architect that runs our design group. (the agenda is shared on screen<\/em>). The purpose of the meeting is to look at key questions and discuss forming a subgroup for sharing knowledge and standardisation.<\/p>\n

GEORGE Debbie is one of the leaders of this particular group and one of the things Debbie has expertise in is competence. One of the things we\u2019ve been covering over the last couple of sessions was how can we have a methodology of assessing and improving competence, which Debbie can explain later. What i\u2019ve been noticing is the lack of knowledge in the industry, even with subject matter experts, about some of the new legislation that\u2019s coming through and also how to interpret it. For example, what\u2019s the status of projects where they\u2019re going under transitional arrangements? What\u2019s the difference between what\u2019s required for the Building Safety Act and what\u2019s required for the Fire Safety Act?<\/p>\n

Because a lot of the things like being able to provide and collect all of the Regulation 38 information is something that isn\u2019t specifically for the Building Safety Act, it\u2019s the fire safety orders. Paul White is a subject matter expert in that area. One of the challenges is that nobody knows everything, there\u2019s a lot of questions being asked and I suspect there\u2019s a lot of people that are providing advice who don\u2019t know all of the answers. And therefore they could be very easily giving clients the wrong advice, but that\u2019s not because those people aren\u2019t keen to provide the right advice, it\u2019s just that there is no source of how to get that information. So people can read the new Act and the provisions and guidance and it can be interpreted in all sorts of different ways. And the Regulator is not being explicit in terms of what is and isn\u2019t approved. We\u2019re thinking that it would be interesting to have within the Advisory Group a group of subject matter experts who are able to talk to each other and share experiences in a safe space because if you are an expert you probably don\u2019t want to be seen to be asking other people what the answers are.<\/p>\n

But therefore, if there is an aligned area, Paul White for example, you\u2019ve got a lot of experience on the HVAC area, as far as fire dampers and smoke control etc there are few people that know much more that Paul does. But the context of that in relation to, for example, firewalls and penetration seals, that\u2019s something you\u2019d probably talk to one of the other experts that we\u2019ve brought together in BIM4Housing. So we\u2019re thinking we could have a community subgroup that is able to discuss these things and come up with some standardised and consistent answers for client organisations. So I wanted to table that to see if that\u2019s the sort of thing that we\u2019d be interested in pursuing.<\/p>\n

RICHARD Yes, of course, nobody likes to admit they don\u2019t know something, but when you\u2019re actually an advisor on a specific subject you\u2019d have to have a death wish, in a way. We\u2019ve got a list there of questions on number 2, these are the key questions that are particularly relevant right now. And form the meetings we\u2019ve had over the last couple of months, certainly people are outsourcing, resourcing out side of their own organisations to get the expertise in to get that advice, and that\u2019s you guys. So, how are you getting the knowledge and how are you advising people to do that?<\/p>\n

PAUL WHITE In terms of competency bits and pieces, I\u2019m doing a lot of work now sub of the working group 2 from the Grenfell situation. The Sector Skills Group has now exploded this and we\u2019ve had a few meetings recently and I\u2019m involved in the group. wouldn\u2019t be surprised to hear about dampers and ductwork, but in terms of smoke control we still don\u2019t have anything because we haven\u2019t actually managed to get our NOS\u2019s in place (National Occupational Standards).<\/p>\n

RICHARD So how do you manage when you\u2019ve got a client and they say what should I do?<\/p>\n

PAUL WHITE I explain to them at the moment it\u2019s not clear, I have to admit that the route is not clear. And what I\u2019m trying to do, I have a separate business that I\u2019m looking at providing training and assessment and we\u2019re having to look at how we might initially provide a custom qualification. We\u2019re also looking at working with one of the institutions to look at seeing if we can develop something for some sort of qualification for a smoke control designer.<\/p>\n

RICHARD But to do that you\u2019d have to know what you were training them in, so you\u2019d still have to have the answer yourself to be able to train somebody\u2026<\/p>\n

PAUL WHITE That\u2019s the point, I do have the answers in the areas that I work because if I didn\u2019t I wouldn\u2019t even set out about it. In terms of things like smoke control, I thought I knew what I was talking about, but every time we talk about it we get new nuances. And you find things on sites where you think this is obvious training material because this couldn\u2019t be much more wrong. Which is horrible thing to say, but I cannot go to a site and I always find something that\u2019s wrong and in some cases it\u2019s not just a little thing that\u2019s wrong. It\u2019s where does refurb become redesign because if you replace like-for-like that\u2019s OK, but some of these buildings are so old now and people have put into place dangerous things, that essentially they can\u2019t just replace them with the right thing because it\u2019s now a design change.<\/p>\n

This is something that I don\u2019t know the answer to, but of course if it appears to be a design change then it\u2019s much more expensive because you\u2019ve got to get a designer in, you\u2019ve go to get Building Control involved. If it\u2019s an apartment block that\u2019s over 4-5 storeys we\u2019re into all of that and we\u2019re not talking about processes that are easy. But in theory now on a smoke vent that goes to the outside that now is a harmonised product, it must be CE marked, but if you swap out something that wasn\u2019t CE marked and put this in then is that a design change? This isn\u2019t clear. And if you were to get Building Control involved they\u2019d probably say that it was because you're using a new product.<\/p>\n

In theory because if you\u2019d bought exactly the same window actuator and put it on that would be acceptable, but if you buy a different actuator and put it on it becomes not acceptable because those two things should now have been tested in assembly. And these are only little nuances that probably myself and a few other people know, but I don\u2019t know what to advise, I just say you need to speak to a designer because whilst I probably am a designer I can\u2019t afford the insurance to do design work.<\/p>\n

RICHARD Anybody else? How are you advising your clients when things are so unclear?<\/p>\n

SASHA ROBERTS It depends, it\u2019s like what Paul said, it\u2019s about transparency. We have a technical department that do advising, it\u2019s about clarity. Should we need to change something because of the certification of it and its dangerous at this time and it\u2019s come up on a report and we\u2019re looking at additional options, it\u2019s about getting all of the relevant people, Building Control, sometimes the local authority depending on the building\u2019s listings and things. We\u2019re just quite clear whether it\u2019s a satisfied fix or whether its a betterment fix and things like that, but it is difficult, we spend a lot of time in the industry trying to do free knowledge sharing events and that\u2019s how we try and share this wider knowledge.<\/p>\n

And we get different technical people on. I know that George came on and has done a couple of events, I think he\u2019s got one coming up. So that\u2019s how we do it, it\u2019s just about that understanding about backing with what you\u2019re saying as well, so a client can suggest that\u2019s very well but can you just not do this. Unfortunately if we don\u2019t think that\u2019s the right way we won\u2019t do it, we\u2019ll provide them the evidence. It\u2019s all about the data sheets and the technical side of things as well.<\/p>\n

RICHARD So, do you think it would be a good idea for us to do a subgroup from this group and get a safe environment where people can be totally open with each other.<\/p>\n

SASHA ROBERTS I think they are important, like you say a lot of people sometimes don\u2019t want to raise something because they feel like maybe they\u2019re under pressure. And all of these regulations and changes are necessarily quite a grey area, so it\u2019s about having that safe space. We do run individual sessions with our clients as well where they can just speak to the technical director openly and normally that\u2019s done at the pre-stage. So they come to us with a problem and we\u2019ll go and assess and we\u2019ll come up with multiple solutions and tell them which one is which. For example, we\u2019ve got some AOV replacements coming up with a client of ours, but we have several fixes as an option for them. We\u2019ve got the one we would necessarily do more which is more certified, but that was still a group discussion we went to site, an open discussion I think a forum like that is great, having an avenue where people know where they can go for the answers and they\u2019re not going to be judged for them.<\/p>\n

GEORGE If we can establish a bit of a network of relationships. Paul has been involved for the last couple of years on a lot of these sessions, but i think you\u2019ve met a lot of people who if, for example, he wanted to know something about compartment walls we\u2019ve not got people from Knauf and specialists who are installing compartment walls, so we\u2019ve got that community that we can then build on. In terms of that list there I\u2019m hearing all of the time is my building in-scope and in many cases what people are thinking of is just whether it\u2019s an HRB.<\/p>\n

But I think Gareth would agree that the majority of the new aspects of the legislation are actually driven by the Fire Safety Act and that\u2019s relevant to all buildings. So a lot of the things that are required, we\u2019ve also got lawyers involved in BIM4housing and they\u2019ve said to us it\u2019s not a matter of whether it\u2019s an HRB or not, it\u2019s a matter of have you followed building regulations because that\u2019s the thing that\u2019s going to catch you out. Yes, the HRBs are going to be more scrutinised and you\u2019ve got to produce the safety case reports, but you\u2019ve got to do the job properly anyway.<\/p>\n

NICHOLAS NISBET Rather than mining the experts and undermining the experts when they get it wrong, would the better thing to do to produce a tree diagram of the documentation that\u2019s available, starting with the legislation and then the supporting stuff are going down. So that if people want to get the right opinion they can see what the hierarchy of documents are that are available. any of them are listed here, but if they were in a tree that said there are two things, the primary legislation is this and the regulations, approved documents below it and below that there is this guidance and so on. Then people would be able to see where the definitive answers come from and lower down the tree there is obviously other people who are producing summaries and digests and those could go in the tree. So rather than trying to fix the experts to produce something that is actually a useful map through the maze of documents that we\u2019re meant to be responding to.<\/p>\n

RICHARD Absolutely, that\u2019s a really good idea. What we tend to be doing at BIM4housing is further down the tree and that\u2019s giving rather more specific detail to all aspects.<\/p>\n

DEBBIE Nick, in the chat here, I went to Future Build and there was BIM Alliance and some other people. This is a Miro board of someone who\u2019s tried to do that with the legislation and primary and secondary, so people are doing this. I agree with you, it\u2019s the right approach.<\/p>\n

GEORGE we\u2019ve already started down that track and in a few minutes I\u2019ll invite Jarek on who\u2019s been leading that for us, so we\u2019ve got a number of people now who have been inputting to a Miro board about that.<\/p>\n

JON CUMBERLIDGE I\u2019m from a company called C3, I\u2019m an approved inspector though I'm coming from the building regulations regulator side.<\/p>\n

GEORGE Your expertise, for example, is very detailed in terms of the building regs and that side of things. We\u2019ve got other people who have got really deep experience in fire engineering, for example. we\u2019re proposing that there could be a group who are able to bounce off each other to learn from each other and tackle some of the problems that are perhaps slightly, you know, when you\u2019re asked a question that is slightly outside the remit of what your expertise, to be able to pull that together. Would that make sense to you?<\/p>\n

JON CUMBERLIDGE Yes, it does. I think we as an industry in building control are going through a little bit of an existential crisis as to what does our job look like in the future. I\u2019m on my way at the moment to an architects in Manchester to give a presentation about duty holder requirements, but there\u2019s still a hell of a lot of grey areas. I don\u2019t have all of the answers and were having to go through this process at the moment. So, more than happy to collaborate on something.<\/p>\n

GEORGE One of the things I was asked yesterday was if, for example, you\u2019re brought in as an approved inspector for a project that is not an HRB, if you discover something that you don\u2019t think is right presumably your sanction would be to withhold the approval. Is that right?<\/p>\n

JON CUMBERLIDGE Yeah, absolutely. There are various enforcement tools that we\u2019ve got, but essentially if something wasn\u2019t right there is still the power to serve, not me as the approved inspector, but for me to serve a contravention notice pass it back to a local authority and stop notices and compliance notices, similar powers to the BSR, for those to be used on schemes. There\u2019s some quite powerful enforcement tools that have been brought in as part of the amendments to the regulations.<\/p>\n

JACK DEARLOVE I in my most recent role was a group digital information director for ISG and was responsible for the golden thread. It was a massive challenge and we really struggled with grappling to understand what our requirements were. As a main contractor, we heavily relied on our design partners to inform us as to what the right thing to do was and whether a building fell into relevance. That was a big challenge and I definitely felt that even with getting expert advice from companies like Socatech and others, we felt like we were fumbling in the dark in terms of understanding what was required on projects, which projects fell into a relevant building in terms of high-rise buildings, and also what was our fundamental requirement in terms of the Fire Safety Act on all of our projects.<\/p>\n

So I definitely think that the idea of having a group of people that can come together to share their experience, ideas and knowledge freely and ask questions as well in a safe place would be absolutely phenomenal. Like what Jon\u2019s doing today which is brilliant, going around and sharing expertise to specific companies, I\u2019d love to see more of that. But it would be brilliant to have a group where we can share the knowledge and also providing that space to learn and grow. But ultimately we all what to deliver what\u2019s required of us and that\u2019s the bit that the industry is struggling with at large. I\u2019ve just been checking out the Miro board which is a phenomenal piece of work and that quite quickly, even without diving in to the Miro board specifically, articulates the problem.<\/p>\n

We can see all of the connections and the links going across between each one of the standards and the following statutes,. Without even being an expert in the space you can quite quickly see how difficult it is to understand, when you\u2019ve got to know all of those different connections and different statutes. I was talking to George because I was obviously following, as I was looking after the golden thread, the Building Safety Act but there were statutes that were being released, one as recent as January, which are great and they give you much more insight and understanding of what you\u2019re meant to do. But however you\u2019ve got to keep up and keep abreast of all of the new statutes and extra pieces that are coming out as they do. So, something like that, which Nick alluded to, but also this Miro board seems to be doing a fantastic job.<\/p>\n

RICHARD As you say, it\u2019s got to be something that is updatable on an ongoing basis because things are changing all of the time and people\u2019s knowledge and understanding and, to some extent, interpretation is changing all of the time.<\/p>\n

JACK DEARLOVE They always say a legal act is only as good as the last case that tested it. We haven\u2019t had those tests just yet, other than obviously Grenfell being the precursor to this. I was working closely with the legal team in ISG and that was one of the things, there said we just don\u2019t know what we\u2019re meant to be exactly doing because it hasn\u2019t been tested yet. So that will be quite interesting when those tests do come along.<\/p>\n

GEORGE (referring to Jarek\u2019s Miro board).This is an initiative that\u2019s been lead by the design group within BIM4Housing, but Jarek\u2019s created this, Jarek and largely Das from David Miller Architects that have been inputting to it. But we\u2019ve had quite a lot of input from some other people.<\/p>\n

JAREK WITYK What you can see now on the screen, that\u2019s all the comments we received from people. All of this is tracked, so there will be a reference and we obviously will make sure that everyone\u2019s input is recognised. And all of the comments you can make will be really helpful. If you\u2019ve got something like this it means it has been resolved and then if it\u2019s open basically it\u2019s open and when you click on the comment you can add to it and see what it is and so on. And so you understand what has happened so far let me just describe. Das created a document, we then made a few revisions and had this idea to create a process map and we\u2019r\u03b5 doing it in Miro. George will share with you the link, you can then add your comments, you don\u2019t need to be logged-in.<\/p>\n

This is very much a work in progress, today i added a key following one of the comments of the process map symbols itself. There is a supplementary information, one of the comments was from Darren to move this aside and then we went to do something about it. I have an idea that we may want to break some of this into parts, we\u2019ll see how much it will grow. if we\u00a0 can keep it as one workflow then that would be good. But we could also break it into parts, so it could be then used for a specific purpose. This part what you see now is the first stage of checking whether your building falls into the requirements of high-rise or high-risk buildings, So there\u2019s a few comments, there\u2019s two comments outstanding, actually this is resolved but \u0399\u2019m asking Joe to comment whether he thinks this is now resolved, basically in a workflow, in a process.<\/p>\n

The answer to this question was yes, which was incorrect, because this is inclusive gate. You\u2019ve got basically two questions which both can be answered yes, so I\u2019ve changed that. If you go through it and see errors you can comment. Darren here asked to add action to notify the client which I just did now, I added that and i\u2019m asking him whether he\u2019s happy or if he has any more comments. The idea is that we build a really robust informative process map which can then guide us and then the next step is going into building regulations, fire safety, building Act and so on. There\u2019s a lot of work done, there\u2019s a few comments still open, a few resolved. What this big circle represents that all of this process needs to be part of the golden thread of information. And obviously this is very complex because many different parties are involved.<\/p>\n

Some of it is beyond our control, but they will have their own system and they have to have the system to track this golden thread of information. So all of this forms, it sits in it, then this part represents a project, or after the project has been completed the operation part of the asset as per ISO 19650. We\u2019ve got various sorts of information, there is an update log and also you\u2019ve got hyperlinks to relevant information throughout this diagram. So if you click on it will bring you to a relevant part of the government information or any other information. If you have that symbol you will have a hyperlink to the guidance or the source of the information which is quite nice because it becomes kind of live.<\/p>\n

RICHARD Nicholas was saying earlier that it would be good to have a tree at what\u2019s actually out there, starting at the top of the tree with the Acts and then the guidance and secondary guidance then moving down. So, what you\u2019ve done here should cover that, shouldn\u2019t it?<\/p>\n

JAREK WITYK It kind of does, it is kind of a tree, but it\u2019s a work in progress and it may look completely different when we finish, unless everyone likes the way it is.<\/p>\n

RICHARD It\u2019s never going to be finished, it\u2019s always going to be a work in progress, it\u2019s the nature of the beast.<\/p>\n

DEBBIE Yeah, and it will be interesting to compare this one to the one I put in the Miro board which is another group that have done something similar, but I quite like the process flow in this. I think going back to the point that Jack made about how do we enable people to understand what those critical requirements are that they\u2019re responsible for. And I think things like an outcome which is notify a client, is that enough? Does a client need to respond? Because you could notify a client, but they don\u2019t do anything with it or they don\u2019t understand it.<\/p>\n

JAREK WITYK Debbie did you say there is another mind-map somewhere on the Miro?<\/p>\n

DEBBIE Yes, there is another mind-map, I\u2019ve just put it in chat. It was presented in Future Build a week or so ago and they want people to look and use it. If you want the contact I can facilitate that. It\u2019s always good to have something to compare to.<\/p>\n

JAREK WITYK Or merge, if we can work together then it would be easier than the same group of people working on two different mind-maps if we are doing the same thing.<\/p>\n

DEBBIE I\u2019ll take it as an action to contact him and then we can get in touch.<\/p>\n

GEORGE I know him very well. It\u2019s Jason Whittle.<\/p>\n

NICHOLAS NISBET Having seen both Miros quickly, one is a hierarchy of what takes precedence over what and this is a decision tree. I just want to caution against the idea of merging things just because they\u2019re both on Miro. Actually a thing that could be done with this, once it\u2019s stabilised (and I know it\u2019s never finished) then rather than existing in Miro board if it existed as a BPMN diagram then it could become an interactive set of questions and you start at the top and answer the questions and it talks you through it rather than having to experience all of these notations.so it doesn\u2019t have to exist as this massive diagram, it could exist as an interactive tool and just answer the questions needed to get through the tree.<\/p>\n

JAREK WITYK That was our goal, it\u2019s just a start and once we have enough information and comments and we know this is 100% right and robust we can then simplify and make it more useful. Just to give you an idea, for example, please put any comments or questions you may have because I found this one interesting: how people know if the regs have been changed? How others are dealing with this? I suspect someone in the business is tasked with that. That\u2019s a good question and that person Joe is asking for more feedback and that would be good to know as well. There\u2019s a few others like this one that are open. If you could just get in and read that and whatever comments you may have\u00a0 I\u2019m sure they\u2019ll be valuable.<\/p>\n

GEORGE Obviously we want as many people as possible to engage with this because I was with a client last week and we\u2019ve been working on a large development with them for probably 18 months now and there are 8 blocks being developed. Now, when they started they weren\u2019t in the HRB because they\u2019d started before the new timings came in, but there was a question then. Some of the blocks they\u2019d not started and in fact they\u2019re just starting. So therefore they\u2019ve missed the October deadline for when they should have been started, but it wasn\u2019t clear as to whether they were or not going to be part of the Regulator because it\u2019s also the transitional arrangements which are in place accordingly.<\/p>\n

So it was only when we checked it out with some people that we\u2019ve identified that of the 8 blocks 2 of them are having to go through the gateways. But even if they\u2019re not going through the gateways you\u2019ve still got to be collecting the information. And that\u2019s the sort of expertise that, for example, somebody like Jon Cumberlidge would be able to bring in. But it\u2019s not desperately clear and certainly the developer and the main contractor, they didn\u2019t know, they were a major organisation, but they were having to ask the questions.<\/p>\n

Gareth as a specialist on the fire side of things, is this the sort of thing that you\u2019d find useful also?<\/p>\n

GARETH SELWAY Yeah, I think there\u2019s a lot of misconceptions and a lack of understanding right from the start to the finish. We mentioned earlier the golden thread of information, that\u2019s critical, your Reg 38 fire strategy as your starting point and then everything going through. I feel what\u2019s being discussed, what\u2019s being proposed is all going in the right direction, obviously the working groups are setting out what competency looks like for the people working in the wider construction industry, but also then the maintenance of the systems thereafter. It would be a big step in the right direction, I feel once they lay out what the competency of each area looks like everyone is going to be in a far better place, there is still a lack of understanding when we\u2019re doing the design of buildings.<\/p>\n

There\u2019s architects on this call and it would be interesting to hear some of their opinions on this because when we\u2019re doing a Reg 38 strategy, I\u2019m coming from quite a unique position, so although my background is fire detection and alarms and that\u2019s where I sit within the industry on different committees and advisory bodies, but as company FireRite UK then we\u2019ve got a consultancy division so we look at all of this from fire risk assessment. We\u2019ve got a passive division so we\u2019re looking at compartmentation, fire doors. So I\u2019ve got a broad holistic understanding across the fire industry, but then that ties in with building control and how we work.<\/p>\n

What I\u2019ve just seen is definitely useful and you see people with residential social landlords, they\u2019ve got titles of compliance and facilities managers etc. and when you actually dig not too deep beneath the surface then all of these questions are raised and they want to put it back on a specialist like ourselves to actually hold their hand and guide it through. Which I guess in essence is what we\u2019re there for, but that organogram that we\u2019ve just seen perfectly illustrates where you look and there is a minefield with all of the legislation.<\/p>\n

DEBBIE I just wanted to raise the point that I\u2019m well aware of what\u2019s going on around all of the competency frameworks but a lot of mistakes are being made in these new frameworks that are being built at the moment. They\u2019re all being done manually in Excel sheets and Word documents, but I am in the process at the moment of making the NOS machine-readable, we\u2019ve made IfATE occupational standards machine-readable and it looks like we might get the right incumbent to have something that is a knowledge base for all of these competence frameworks which we can then link to this knowledge base. Because these things need to tie together and we need traceability.<\/p>\n

GEORGE There\u2019s obviously some new people on the call and therefore I wonder whether it\u2019s worth me taking a couple of minutes to explain what we\u2019ve got in BIM4Housing, the approach that we take. (shares screen<\/em>). The methodology that we\u2019ve followed, we\u2019ve been running roundtable workshops and a lot of this is to drill down into the detail about what information a subject matter expert would suggest for what information do we need to know about AOVs or cavity barriers or whatever because really that\u2019s the critical thing. This is the approach that we\u2019ve taken, we\u2019ve looked at the individual asset types and we\u2019ve tried to break that down so that people who are non-experts can understand that a fire door set is actually an assembly of a number of critical items each of which requires its own information (and possibly certification as well).<\/p>\n

Hinges, for example, they\u2019re critical things, door closers. The methodology that we\u2019ve used is to say what risk, and this really came through from the HSE. The HSE were sitting on our sessions because this was part of the Golden Thread Initiative, to actually identify what risk is a fire door mitigating. What risks do fire doors have themselves, so what do people do to a fire door to stop it from working which is possibly one of the most important things to know. Then what information is required. So this was the deep dive of the information that subject matter experts would say well, we need to know where it is, we need to know what its specification is, what its fire rating is. And that\u2019s from a point of view of specification, construction, installation and also then going on to maintenance and the like. So the able to say what do we need for that side of things.<\/p>\n

And then levels of competency that\u2019s required to carry out the work and what sort of criteria, it might be BM Trada or whatever. And then how do we record changes. So this was the industry\u2019s feedback and we fed this back in to the government, the team at DLUHC, and that went into their thinking. And what we\u2019re doing here, what is it about? It\u2019s to guarantee that things have been done in accordance with building regs. Selecting the right products that satisfy specifications, recording what was installed, recording when products have been changed. And what we\u2019re trying to do is overcome this thing of saying well, it will be in the O&M or it will be in the BIM model, or it will be in the Regulation 38 pack. If it\u2019s gone through Building Control it must have been provided. So what we\u2019re really saying is that that quite possibly isn\u2019t going to be the case.<\/p>\n

What we\u2019re really trying to encourage people to realise is that you can\u2019t simply transfer risk and the client organisations have got to hold the information to ensure that risk is being dealt with. What we\u2019ve done within BIM4Housing over the last four years, we\u2019ve got six working groups which meet every eight weeks and they determine what information is required to basically deal with a lot of the problems that we\u2019re having. And we then create workstreams for carrying out the work, so we\u2019ve got people working on data that have produced standardised data templates and standardised information requirements. We\u2019ve done the same with processes and one of the things that we\u2019re really pushing for is to try and make sure that everything is fully classified and coordinated. The fire safety work has been very significant, for example we\u2019ve produced\u00a0 a guide to fire door inspections that has actually come out of work that\u2019s been done extensively within the NHS, but we\u2019ve applied it to residential. We\u2019re doing the same at the moment for dampers and penetration seals. And the same with carbon and procedures.<\/p>\n

So what essentially we do, mostly it\u2019s Teams meetings like this one, but we do this annually (we\u2019ve got another one coming up in May) at Digital Construction Week where we pull together an in-person meeting. That group there is the Design Group, there\u2019s a group on manufacturers, operations, and we\u2019re really trying to get to the nub of what information is really needed by the subject matter experts. And then we\u2019re using that to then apply that to the gateways because I don\u2019t think anybody else is really looking at things in that level of detail. It becomes and opinion and if we can have something that\u2019s a bit more rigorous it\u2019s going to make things a lot easier. What we try and do is to provide a context in which people can understand why they\u2019re being asked the question. So rather than saying tell me everything you know you can provide somebody with a context.<\/p>\n

You say a fire breaks out in this kitchen, what measures are in place to stop the spread of smoke? The likelihood is there\u2019s compartmentation, so it\u2019s getting people to think about that rather than have we done a fire door inspection or have the dampers been checked. The whole point is that unless the whole compartment works there is an issue. And then what other measures are in place, like smoke control and detection. Andrea, from your point of view the asset information, it\u2019s not just about the individual assets, it\u2019s now they are then performing to provide the protection that is needed to support the safety case. And one of the aspects of this is that it needs to be digital otherwise everything has got to be checked manually.<\/p>\n

And this is an example where there is a tick in the box to say that there is a fire stopping drawing, but actually it\u2019s illegible because whoever has created the drawing that went into the O&M hasn\u2019t realised that you need to make that scaleable because you can\u2019t make anything out there because they\u2019re all overlapping each other. So it\u2019s ticking the box that there\u2019s a drawing of the fire stopping, but it\u2019s useless because it doesn\u2019t tie back to anything. So the important thing now is you\u2019ve got to demonstrate that even if you don\u2019t have information that you\u2019ve done something to find it. Broadly where we\u2019re going with this is to have a situation where we can have confirmation that the client has got to confirm that they\u2019ve actually received everything.<\/p>\n

I was talking to Jarek earlier and he was saying that he\u2019s got a project that a colleague ash told him about where its an office building that has been open for three years and they\u2019ve realised that they don\u2019t have any certification on the emergency lighting for the building. And now they\u2019ve got a major issue, they\u2019ve got to try and track it down. So it\u2019s important that the clients are validating that and confirming that they\u2019ve actually received what they\u2019re supposed to receive for Reg 38. We\u2019ve tried to make this a little more explicit to say what information is actually required and then we\u2019re going through the exercise of then trying to determine that so that can go into Jarek\u2019s Miro board.<\/p>\n

GARETH SELWAY It was good to get that overview, I appreciate that and it\u2019s good to see how you bring it all together in a network.<\/p>\n

RICHARD It\u2019s good for people to know, you get an invite to this meeting but what\u2019s actually going out there in the wider group because a lot of it is going to be of value to all of the people in this meeting as well. It\u2019s good to know what resources we\u2019ve actually got out there. As George said earlier, the contacts that people have made, you\u2019ve got somebody to go to in a different field and they\u2019re here. It\u2019s not just a safe environment it\u2019s also a trusted environment and that\u2019s very important to us.<\/p>\n

ANDREEA FARD I just wanted to say for about 30 minutes on this presentation I was wondering if I\u2019m the right person to be here, or should it be someone within the technical team of Places For People. I\u2019ve been involved in the Building Safety Act and trying to support Places For People to translate that in data, to put those requirements into data. And the bit that I\u2019ve suggested to the group was the fact that we need to move into a more granular space of looking at data. So now we\u2019re talking about components and how we\u2019re actually maintaining the fire doors, not in the way that the asset systems have done it before which is to say I\u2019ve got a block here, I\u2019ve got a building here and these are all the documents I\u2019ve got, and that\u2019s compliance done.<\/p>\n

We need a more proactive, a better system in place to be able to cater for this. So the suggestion was that we\u2019d identify all of the components that are subject to the Building Safety Act and then try to link them to their parents, be that a block, their communal areas of the flat or whatever it is that they are. So that we can create a system by which we maintain the data up-to-date and it also is easy t extract and put within the safety case. There are significant challenges in doing that, one of the most significant being that we\u2019re talking systems like NEC, for example, Northgate, that aren\u2019t really catering for that granularity. So the scaleability, the bigger the portfolio you\u2019ve got the more granularity you add, the more issues you\u2019ve got in terms of data.<\/p>\n

GEORGE One of the things that we\u2019d recommend is that within the BIM world, and I appreciate that because you\u2019re working largely with existing buildings you may not perceive that BIM is relevant, but it absolutely is. Because BIM isn\u2019t about 3D modelling it\u2019s about information. And what we\u2019ve got in the BIM world which has been very well tested and developed over the years is something called COBie. COBie is a data schema, not a spreadsheet which a lot of people think it is, which allows you to go down to that level of granularity and also allows you to manage things at the individual asset type level and indeed the asset level. But you can then group things together because it\u2019s a relational data base so you\u2019re able then to say these assets are part of these systems and the assets are located in these particular locations.<\/p>\n

So you\u2019ve got the spacial context, but you\u2019ve also got the ability to slice and dice the information in different ways so you can then use that to find where that particular asset type has been used across a portfolio of 100 buildings. But you can also then drill down and say where is the individual asset that\u2019s been used in maybe a stairway. So by following that methodology it means that we\u2019ve got the opportunity to glue those things together. From your point of view, we\u2019ve talked about Origin as well because you\u2019re just merging or taking over Origin. I can show you some of the examples that Origin have been doing in that particular regard, but I think that\u2019s a good way of looking at things. Does that help?<\/p>\n

ANDREEA FARD Absolutely. I know about COBie, but as I said we\u2019re really stuck at this point in terms of the old setup that doesn\u2019t really help for the new requirements.<\/p>\n

NICHOLAS NISBET I\u2019d like to raise a caution. COBie has a very good way of helping you collect information, but it\u2019s not a tool for managing the asset going forward. It\u2019s a really important point. I do a lot of training around CObie and someone came in and folded their arms, passive aggressive, I said what\u2019s the problem? He said COBie stands for you can\u2019t operate a building in Excel. And he was absolutely right. Just to alert you that there is a new version of COBie available which is intended to be a vehicle for transferring asset information from one operator top another, so it\u2019s intended to include the operational records of when things were last maintained etc. That\u2019s called COBie 3. It\u2019s only really being discussed in the US at the moment. So COBie 2 is great for data collection and it introduces people very gently to the idea of schemas, but it\u2019s not an asset management tool as such, it\u2019s a data collection tool.<\/p>\n

GEORGE I absolutely agree, COBie is an information exchange standard, that\u2019s what it stands for. The point is though the structure of the data that\u2019s in COBie is exactly what can be used in applications going forward.<\/p>\n

NICHOLAS NISBET It\u2019s the suitcase, not the holiday.<\/p>\n

SUE WILBRAHAM I\u2019m speaking to you from South Africa, I\u2019m still dabbling on the edges of building safety if you can do that halfheartedly. Actually a very interesting conversation, t would have been very useful if NEC had been more open to progressing, being able to facilitate COBie information in their environment. When we spoke to them when I was at NVTH three years ago now they said they were working on trying to find a way to help us manage and deal with out COBie information and I still see nothing out of them. And then in terms of the resource information I just want to ask if you\u2019re aware of, I have a connection on LinkedIn, Matt Hodges-Long. He\u2019s got a library that he\u2019s made available, a resource centre for the Building Safety Act and resource centre for the Fire Safety Regulations which has been really useful. He\u2019s been happy to dish out the link and add people into it, so there is a repository of information in there which I found really useful. If you guys wanted to access that just connect to Matt and ask him to add you guys into his repository.<\/p>\n

RICHARD Absolutely, we\u2019ve done a couple of joint events with Matt, we know him very well. (shares screen). I think the general feeling of this meeting is we should go forward and set up the subgroup. If you\u2019d like to be involved put your name in the chat to say you\u2019d like to be involved. What about timeline?<\/p>\n

GEORGE The demand is going to be strong. One of the aspects of this, you can see we\u2019ve got in there that\u2019s largely come from Debbie, the evaluation of advisors competence. Because rather than naming and shaming people it might be a useful thing within the trusted group to be able to identify where people are giving maybe incorrect advice, but help them by informing them, bringing then in rather that criticising them.<\/p>\n

SUE WILBRAHAM \u00a0I've done that CIOB level 6 building safety management course, a review of what i thought. It was pretty good, it covered most things, and to be fair to them it\u2019s difficult to put the content together when it\u2019s a changing landscape. But in general it was a really good course, well delivered and a great level of understanding of what we have to do.<\/p>\n

GEORGE When did you do it Sue?<\/p>\n

SUE WILBRAHAM I completed it at the end of last year. We did it within out working day, we had lectures all morning on a Wednesday and we had assignments to do during our working week which was extremely stressful, but we managed to all get it done. That was the other thing, we did it when I was still at NTVH and we all helped each other and worked through it together which was really useful. All in all it was a very good course. i think there was some discrepancies around the marking and funnily enough I think their competence around some of their lecturer\u2019s marking was questionable. But they seemed to have ironed that all out now within themselves. I think we were the second cohort, so let\u2019s be fair to them, it was all brand new.<\/p>\n

GEORGE Sue, the reason I asked when you did it was that one of the people that was behind the setting up of that course for CIOB was Steve Coppin who\u2019s one of our experts in the contractual side of things. He\u2019s been wrestling with the CIOB and I think eventually he\u2019s given up, in terms of some of the courses. He wrote the course, but they\u2019ve changed it now.<\/p>\n

SUE WILBRAHAM Yeah, I think they probably have. A lot of the feedback from our group was that it was difficult because they were making references to the bill and it\u2019s since been the Act and there were lots of nuance changes that they hadn\u2019t kept up-to-date on. I think it\u2019s very difficult for them because they\u2019ve obviously got together a whole bunch of slides and lecture notes and questions and with it constantly changing it\u2019s very difficult. So I felt their pain, but nonetheless as a student who was paying quite a lot for the course I begrudged the fact that it wasn\u2019t completely up-to-date and current. And it\u2019s a little frustrating that they\u2019re teaching you stuff when you know it\u2019s no longer relevant or has changed since they told you about it.<\/p>\n

So I can understand where he\u2019s coming from, but I think it will level out, at some point all of the changes will start slowing down and I think we\u2019re already getting there. I think that what it did was give you some really interesting insights into what your thinking has to be around building safety cases and buildings as a system and what the building safety manager\u2019s roles as a critical friend. Some really interesting stuff about how to review risks in a building and stuff like that which I found invaluable.<\/p>\n

GEORGE I\u2019m going to show what we\u2019ve done in terms of the new publications. For example, we\u2019ve got the fire door inspection. (shares screen). We\u2019ve got two publications that we\u2019ve released. This is one that quite a big team worked on over the last year or so. We\u2019ve put together, we covered a type 1 inspection, a Type 2 inspection and a Type 3. The difference between them is Type 1 inspection is what you do with a new door, a Type 2 is what you do with an existing door and then Type 3 is the ongoing inspections. So this is something that\u2019s freely available to anybody and the purpose of it is to try and have a more standardised way, in quite some detail as it\u2019s a 74 page document, to actually go through what the subject matter experts say should be checked. So hopefully you\u2019ll see that being of some value.<\/p>\n

And then these publications, we\u2019ve got four workshops tomorrow looking at the different aspects of certain questions that we\u2019ve been dealing with: how do we ensure how asset information is managed through the process? We\u2019ve had workshops on this and this is the publication that\u2019s actually coming out from it. We\u2019ve got a meeting tomorrow to finally refine and validate it.<\/p>\n

RICHARD These are the points that people have raised on the questions. Tomorrow\u2019s meetings and also in a couple of weeks time are to say, OK, fine, how? How do we actually do it?<\/p>\n

GEORGE This are resources that are all available on the BIM4Housing website. The events that we have are all recorded and then there is meeting notes for each of them as well. At some stage we\u2019ll probably use some AI on these things, but for now we\u2019ve got this information here. Al of the meetings that we have are recorded. These are the four questions that we\u2019re covering tomorrow: How do we make sure that building safety data is live rather than just a report? How do we prevent the incorrect design selection of fire safety products? How de ensure that building services not being complete when construction starts is going to be addressed? And then the asset question that I mentioned earlier.<\/p>\n

Across the top there you can see the working groups. If you wanted to join one of the working groups, the design or manufacturing or advisory. We\u2019ve then got the workstreams that are covering different topics, like fire safety, and we record all of those meetings. And then we\u2019ve got the publications. Any of these can be available. The area that we\u2019re trying to grow is the blackbox. The idea of the blackbox is where we can actually get people to feedback the information and we tie it in with LinkedIn. This is providing experiences of what people come across and what they\u2019re learning.<\/p>\n

RICHARD I hope to see you all in the next couple of weeks, we\u2019ll be in touch about the new subgroup.<\/p>\n

CHAT<\/u><\/strong><\/p>\n

Debbie<\/strong><\/p>\n

Paul we need to catch up as I am building an AI enabled competence knowledge base of NOS in construction domain...WG2 aware of this<\/p>\n

This was presented at Futurebuild - Miroboard of Regulations - https:\/\/miro.com\/app\/board\/uXjVNs5rHUc=\/<\/a><\/p>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"

BIM4HOUSING ADVISORY WORKING GROUP MEETING 20-03-2024 GEORGE For people that haven\u2019t been on these calls before, we record the meeting and also it\u2019s transcribed so we end up with a narrative as well. We’ve been doing that for the last 2 or 3 years, so we\u2019ve got a couple of hundred recordings on different topics…<\/p>\n

Read More<\/span>+<\/i><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-247","page","type-page","status-publish","hentry"],"yoast_head":"\nBIM4HOUSING ADVISORY WORKING GROUP MEETING 20-03-2024 - BIM4Housing Advisory<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bim4housing.com\/advisory\/bim4housing-advisory-working-group-meeting-20-03-2024\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"BIM4HOUSING ADVISORY WORKING GROUP MEETING 20-03-2024 - BIM4Housing Advisory\" \/>\n<meta property=\"og:description\" content=\"BIM4HOUSING ADVISORY WORKING GROUP MEETING 20-03-2024 GEORGE For people that haven\u2019t been on these calls before, we record the meeting and also it\u2019s transcribed so we end up with a narrative as well. 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